Requesting a Certificate of Origin AANZFTA

Registration

Prior to requesting a Certificate of Origin you must first register your company's details and nominate a primary contact. The primary contact is the only person able to edit your company's details and add or remove authorised signatories.

Only an authorised signatory can request a Certificate of Origin and submit any required information. By default, the primary contact is also considered to be an authorised signatory.

The registration process involves confirming your details (and authorised signatory details) are correct via e-mail. When this has been completed, a user name and password will automatically be sent to the authorised signatories, giving them access to the IVS Certify website.

Once registered with IVS, your primary contact can update and edit your company's details when you log on and view your My Company Profile

 

My Goods

The information relating to each good only needs be submitted once. Those details will then be saved under your company's profile and you can simply re-select that good when requesting future Certificates. But you must update the information as soon as there is any change to the good, materials, producers of materials or any other information relevant to that good.

Each time a good is entered or modified, IVS' system will identify it as being 'non-approved'. When a 'non-approved' good is added to a Certificate, it will be checked by IVS' verification staff. If the goods have met origin criteria the Certificate will be processed and the status of any 'non-approved' goods on the Certificate will change to 'approved'. The list of goods which are saved under your company's profile is also updated.

 

Materials

The components or parts which make up a good for export are known as 'materials'. The information required about those materials differs depending on the classification of the good. Where possible, the materials in the good should be listed in order of production.

For each good to be included on a Certificate of Origin, you need to supply information relating to the materials that make up each good and the producer of those materials. For example, if the exported good is logs, then the material is a log. If the exported good is a table, the materials might be timber, nuts, bolts, glue and paint. For more information on how to classify your good please see the questionnaire

 

Certificate Application

To apply for a Certificate of Origin please go to My Certificates and then 'Apply for a new Certificate'. You will need to provide the producer's details, the consignee's details, transport details and the details of the goods to be exported.

View sample template of COO

When you apply for your Certificate, you can either select from the list of consignees, producers and goods already entered under your company's profile or add the details of the good during the certificate application.

Any goods that have not previously been included on an approved Certificate need to be checked by our staff to ensure they meet the relevant origin criteria. If there is a problem with the Certificate, it will be sent back to the applicant with an explanation about what the problem is. The Certificate can then be re-submitted for approval once those issues have been addressed. For example, some additional supporting information may be required before a Certificate can be approved.

My Certificates also shows a list of all Certificates applied for and their status. Each Certificate has an identifying number called the 'Certificate Number'. You can also browse and look at previous applications.

 

Receiving Your Certificate

Once your Certificate of Origin has been verified and approved, you can view it on-line and print a copy. If you require a hard copy, IVS can courier this anywhere in New Zealand. Only one original copy of the Certificate can be supplied.

 

Lost, Stolen or Damaged Certificates

If a Certificate is lost, stolen or damaged and a certified copy is required, an authorised signatory must declare that:

• To the best of their knowledge and belief the original Certificate has been lost or stolen. If a Certificate has been damaged, the original must be attached and returned to IVS. If this isn't possible, we require a statement explaining what has happened.

And

• They have confirmation from the importer or any other party entitled to present the original Certificate, that the original Certificate has not been presented.

If you require a Certificate copy please contact IVS for assistance

 

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